Privacy Policy for Iced Alchemy LLC

Applies To: Iced Alchemy LLC, doing business as (DBA) Icy Fangs and Alchemai Aesthetics

1. Overview

Iced Alchemy LLC (“we,” “our,” or “us”) values your privacy.
 This Privacy Policy explains how we collect, use, store, and protect your personal information in compliance with Oregon privacy laws, including:

  • Oregon Consumer Information Protection Act (OCIPA)

  • Oregon data breach notification laws

  • Relevant federal standards (HIPAA where applicable, though cosmetic services are generally not HIPAA-covered)

This policy applies to:

  • Our website

  • Our booking platform (Acuity)

  • Email communications (Squarespace Email)

  • In-studio forms and digital intake paperwork

  • Social media inquiries

  • Any digital or in-person service interactions

2. Information We Collect

We collect information that helps us provide services safely, legally, and professionally. This includes:

A. Personal Information

  • Legal name

  • Date of birth

  • Contact information (email, phone, address)

  • Emergency contact (optional)

B. Service & Health Information

(Required for cosmetic acupuncture, microneedling, cupping, and oral-adjacent beauty services)

  • Medical history voluntarily provided

  • Skin or dental concerns

  • Contraindication information

  • Treatment preferences

  • Signed consent forms

C. Booking & Payment Information

Collected securely through Acuity, Square, Stripe, or your payment platform:

  • Appointment details

  • Transaction history

  • Last 4 digits of card (if shown on receipts)
    We do NOT store or have access to full credit card numbers.

D. Website & Digital Interaction Data

We may collect:

  • Device information (browser type, IP address)

  • Cookies for website functionality

  • Analytics data (non-identifying)
    This helps us improve website performance and user experience.

3. How We Use Your Information

We use your information to:

  • Book and confirm appointments

  • Provide beauty or cosmetic acupuncture services

  • Assess whether a service is safe for you

  • Maintain accurate client records

  • Contact you for appointment reminders, aftercare, or follow-ups

  • Send newsletters or promotional updates only if you opt-in

  • Improve services and studio operations

We do not sell your information.
We do not share your information with third parties for advertising.

4. How We Store & Protect Your Information

We follow Oregon’s data security standards and take reasonable measures to protect your information, including:

  • Secure, password-protected devices

  • HIPAA-compliant or industry-standard intake platforms

  • Limited access to client files

  • Encryption of digital files where applicable

  • Regular review and removal of outdated data

If a data breach occurs involving your personal information, we will comply with ORS 646A.600–628 and notify you promptly as required by Oregon law.

5. Your Rights

Under Oregon law, you have the right to:

✔ Access

Request the personal information we have about you.

✔ Correction

Ask us to correct inaccurate information.

✔ Deletion

Request deletion of your data, unless we are legally required to keep it (e.g., treatment records).

✔ Opt-Out

Unsubscribe from marketing emails at any time.

✔ Data Portability

Request copies of forms or treatment notes that belong to you.

To exercise any of these rights, contact us at:
📧 icedalchemy1@gmail.com

6. Sharing of Information

We only share your information when necessary, such as:

  • With booking or payment processors (Acuity, Stripe, Square)

  • With your explicit written permission

  • When required by law, subpoena, or court order

We do not sell or trade personal information.

7. Use of Photos & Media

We will only use your photos with explicit written consent.
Consent is revocable at any time.

8. Cookies & Website Tracking

Our website may use cookies or analytics tools to:

  • Improve site performance

  • Understand website traffic

  • Remember your preferences

You can disable cookies in your browser settings at any time.

9. Third-Party Services

We use trusted third-party tools that may collect data under their own privacy policies, including:

  • Acuity Scheduling

  • Squarespace

  • Stripe / Square

  • Google Analytics
    We are not responsible for their policies but only partner with reputable providers.

10. Children’s Privacy

We do not knowingly collect information from children under age 13.
Any services for minors require a parent or guardian’s presence and consent.

11. Updates to This Policy

We may update this Privacy Policy periodically.
The updated date will always be shown at the top of the page.

12. Contact Information

For privacy concerns, data requests, or questions:
Iced Alchemy LLC
Email: icedalchemy1@gmail.com
Location: Portland, Oregon